All event notifications and postings include the following statement: ” If you register and cancel after the posted cancellation date/time the Board of Directors will review the circumstances and may assess a cost associated with the cancellation.” The Events Director will determine the cancellation date/time for each event.  If any member or  non - member does not cancel within the posted cancellation date/time, and does not attend the event, then this information is provided to the Board of Directors at their next scheduled meeting.

All event notifications and postings include the price for non-members.

The Board of Directors will review and determine if a cancellation penalty applies, however, the amount to be assessed will never be more than the stated price for non-members.

The Membership Director will forward an invoice to the individual and copy the Treasurer. 

The cancellation fee, when paid, will be applied to ALGC funds. When cancellation fee is assessed the individual will not be able to register for future events until such time as it has been paid.

 Charitable Giving Policy:

The Society of Vintage Characters has, for several years, made contributions to various charities according to AGLC Charitable Giving Guidelines.

1. Members are encouraged to make recommendations to the Vintage Characters Board for suitable charities. These recommendations will include the name and address of the charity, the amount of the requested donation and its purpose.
2. Charitable donations are limited to a maximum of $10,000 per year.
3. Preference will be given to charities that support seniors and some of the core values of Vintage Characters. The decision on which charities will be supported will be made by the Vintage Characters Board of Directors.
4. Suggestions, including the name of charitable organization, address, amount requested, and need are to be submitted by April 1st of each year using the form found here.

The Charitable Giving Tab on this website has additional information including past recipients.

Policy on Political Contributions:

To ensure that the Society of Vintage Characters remains nonpartisan and independent, and that its resources are used exclusively for purposes aligned with its mission and values the following Policy Statement has been adopted:

The Society of Vintage Characters shall not, under any circumstances contribute funds, resources, or in-kind support to any political party, campaign, or candidate for public office.

Virtual Governance Policy:

Good governance occasionally requires timely decisions. A formal Board meeting is not always practical. In order to streamline decision making and respect the time demands on Board members, Vintage Characters is creating this policy in support of virtual governance.

A virtual meeting is an online gathering of people in different locations, conducted using digital tools like audio, video and text. Put simply, a virtual meeting is a meeting held online without a physical location.

1.      The Board may hold virtual board meetings.

2.      A Board member may request a virtual meeting. The President will decide whether a virtual meeting will be held.

3.      A simple majority of votes is required to approve a virtual motion. Quorum (5) must exist for any vote to be binding.

4.      The mover of any virtual motion will be responsible to report the language and results of the motion at the next in-person Board meeting. Virtual governance motions/actions will then be added to those meeting minutes.